A simple guide for Orlando hosts who want stress-free, automatic cleaning scheduling.

If you manage an Airbnb in Orlando, you already know how important timing is.

Check-outs, check-ins, same-day turnovers, laundry cycles, and guest messages all depend on one thing:

Your cleaner having reliable access to your booking calendar.

When your cleaning team has real-time access to upcoming reservations, everything becomes easier:

✔ No missed turnovers
✔ No last-minute emergencies
✔ Faster cleaning scheduling
✔ Smoother guest experiences
✔ Better reviews

The easiest way to do that is by sharing your Airbnb calendar with your cleaner — either through iCal or by giving limited access inside Airbnb.

This guide walks you step-by-step through the best methods.

Why Sharing Your Airbnb Calendar Matters

Before we go into the “how,” here’s what happens when your cleaner doesn’t have calendar access:

❌ They guess check-in/check-out times
❌ You manually text them every booking
❌ Miscommunication leads to late turnovers
❌ Guests Walk into unclean rooms
❌ Last-minute stress becomes normal
❌ Bad reviews threaten your listing

But when your cleaner has synced access:

✔ Turnovers automatically appear
✔ The cleaner prepares in advance
✔ You never forget a booking
✔ Guests check in to a spotless property
✔ You get more 5-star reviews
✔ Your Airbnb runs like a real business

This is a must if you want to scale and reduce stress.

Method 1: Share Your Airbnb Calendar Using iCal (Recommended)

Airbnb provides a unique calendar link (iCal) that your cleaner can sync with their phone, Google Calendar, or cleaning software.

This is the most common and easiest method.

Step-by-Step: How to Share Your iCal Calendar

1. Log Into Airbnb on a Desktop

The iCal option is much easier to find on a computer.

2. Go to “Listings”

Select the listing you want to share.

3. Click “Availability”

This opens the calendar settings.

4. Scroll Down to “Sync Calendars”

Airbnb calls this “Export Calendar.”

5. Click “Export Calendar”

You will see a private link — this is your iCal link.

6. Copy the Link

It will look like a long URL.

This link includes:

• Reservation dates

• Guest check-out times

• Blocked dates

• Cancellations

(But does NOT include guest names or personal information — safe for cleaners.)

7. Send the Link to Your Cleaner

They can import it into:

• Google Calendar

• Apple Calendar

• Outlook

• iCal apps

• Cleaning management platforms

8. Your Cleaner Now Sees Every Booking Automatically

Once imported, every time a guest books, cancels, or updates a reservation — your cleaner sees it instantly.

Method 2: Share Google Calendar (If You Use One Already)

Some hosts manually create a Google Calendar and log bookings there.

If that’s you, the process is simple:

Step 1: Open Google Calendar

Step 2: Click the 3 dots next to your Airbnb calendar

Step 3: Select “Settings and Sharing”

Step 4: Add your cleaner’s email under “Share With Specific People”

Step 5: Set permission to “See all event details”

This gives your cleaner access to every check-in and check-out.

Method 3: Add Your Cleaner as a Co-Host (Limited Option)

You can add your cleaner as a co-host, but this comes with pros and cons.

Pros:

✔ They see booking dates
✔ They can help manage reservations
✔ They see guest messages (optional)

Cons:

❌ They can see guest information
❌ They appear publicly as a co-host
❌ Not ideal for teams or companies

This method works only if you trust your cleaner deeply or it’s a small, private property.

Method 4: Use a Cleaning or Airbnb Management Software

For hosts managing multiple properties, syncing through software is best.

Popular tools include:

• Turno (formerly TurnoverBnB)

• Resort Cleaning

• Breezeway

• Host Tools

• Hospitable

• OwnerRez

How it works:

✔ Your Airbnb calendar syncs automatically
✔ Every new booking creates a cleaning task
✔ Cleaners get notifications
✔ Cleaners check in/out of jobs
✔ You get proof-of-cleaning photos

This is the most efficient option for investors and property managers.

What Your Cleaner Needs to Know After Syncing the Calendar

Sharing the calendar is just step one.

To ensure flawless turnovers, your cleaner should also know:

✔ Check-out time

✔ Check-in time

✔ Laundry requirements

✔ Supply restocking expectations

✔ Where the spare linens are

✔ Hot tub / pool cleaning expectations (if any)

✔ Special cleaning instructions

✔ Damage or problem reporting procedure

Most hosts choose to send these once and save them in a shared document.

Tips for Smooth Airbnb Turnovers

To prevent miscommunication and last-minute emergencies:

1. Always keep your iCal link updated

If you change listings or duplicate one, update the cleaner.

2. Provide backup linens

Laundry delays are the #1 cause of late turnovers.

3. Save your cleaner’s number in your phone

Quick communication saves reviews.

4. Ask for completion photos

Great for documentation and damage claims.

5. Create a cleaning checklist

Every Airbnb should have a standardized list.

6. Set clear expectations for last-minute bookings

Especially in Orlando's busy seasons.

Frequently Asked Questions

Does sharing my iCal link give the cleaner access to guest information?

No. It only shows dates — not names or private details.

How often does the Airbnb calendar update?

Instantly. As soon as a guest books or cancels, the change syncs.

Can cleaners accidentally change my Airbnb calendar?

No. iCal is “view only.”

Can I remove access later?

Yes — you can regenerate a new link anytime.

Can I share multiple Airbnb calendars with the same cleaner?

Yes. Each listing has its own iCal link.

Stress-Free Turnovers Start with Proper Calendar Sharing

If you want smooth operations, no missed cleanings, and 5-star guest experiences, your cleaner must have real-time access to your Airbnb calendar.

AGA CLEANS partners with hosts throughout Central Florida to provide fast, reliable, hotel-quality turnover service — backed by tech-friendly scheduling and professional communication.

Book your Airbnb turnover cleaning in Orlando, Davenport, or Kissimmee today.

On-time. Thorough. Guest-ready — every visit.

Request a Quote | Call (407) 305-4451